HACCP Records for Hotels & Accommodations 2026

Complete practical guide + 10 real templates used every day

Think of HACCP as your kitchen’s daily logbook. It proves everything is safe for guests and that you follow hygiene rules. You don’t need a huge binder – 5–10 well-organised sheets are enough.

Clear explanation of the main records

1. Goods receiving log – temperature, packaging condition and expiry dates
2. Daily temperature log (the most important) – fridges ≤ 5 °C, freezers ≤ –18 °C, hot holding ≥ 63 °C
3. Cleaning checklist – what was cleaned today
4. Staff hygiene – training certificates + daily health declaration
5. Pest control log – contract + visit records
6. Corrective actions log – when something goes wrong, write what you did
7. Cooking / reheating log – only if you cook (core temperature)
8. Internal labels – opening date + use-by date
9. Equipment maintenance & thermometer calibration
10. Water analysis – only if not on public supply

For simple breakfast-only properties → only 4–5 records needed!

10 Real Templates (copy & print today)

1. Daily Temperature Log (laminated on fridge door) | Date | Breakfast Fridge | Kitchen Fridge | Freezer | Hot Display | Signature | |--------|------------------|----------------|---------|-------------|-----------| | 18/11 | 3 °C | 4 °C | –19 °C | 68 °C | Ana |

2. Goods Receiving Log | Date | Supplier | Product | Temp. | Packaging OK? | Expiry | Notes | |----------|--------------|---------------|-------|---------------|------------|------------------------------| | 18/11 | Dairy Co. | Yoghurts | 4 °C | Yes | 25/11 | OK | | 18/11 | Bakery | Frozen bread | –18 °C| No | 01/12 | Rejected (wet box) |

3. Daily Cleaning Checklist (breakfast) ☑ Tables & chairs ✓ ☑ Tongs & spoons ✓ ☑ Juice machine ✓ ☑ Floor clean ✓

4. Daily Health Declaration Today 18/11/2026 I confirm I have no diarrhoea, vomiting or open wounds. Signatures: ____

5. Pest Control Log | Date | Observations | Next visit | |------------|--------------------------|-------------| | 10/03/2026 | All traps clear | 10/06/2026 |

6. Corrective Actions Log | Date | Issue | Action taken | Signature | |--------|--------------------------------|----------------------------------------------|-----------| | 15/11 | Breakfast fridge reached 9 °C | Discarded yoghurt & cheese. Technician called| Manager |

7. Cooking Log | Date | Dish | Core Temp | Time | Signature | |------|----------------|-----------|-------|-----------| | 18/11| Grilled chicken| 78 °C | 12:30 | Chef |

8. Internal Label Example OPENED HAM → Opened: 17/11/2026 → Use by: 19/11/2026 → Batch: 25117

9. Thermometer Calibration | Date | Thermometer | Ice water | Result | Signature | |------------|-------------|-----------|--------|-----------| | 01/01/2026 | 001 | 0.2 °C | OK | Manager |

10. Simple Breakfast-Only Monthly Sheet | Date | Fridge Temp | Goods received OK? | Cleaning done | Signature | |------|-------------|--------------------|---------------|-----------| | 18/11| 4 °C | Yes | Yes | Sofia |